A recent study that has been conducted has shown around 15 percent of the population in the UK who are working spend about 50 percent of their time surfing the Internet for personal matters. The survey also showed that nearly 65 percent of workers wasted at least one hour a day on the Internet.
The information on the survey clearly shows that employers need to establish some sort of policy which will eliminate the amount of time employees are wasting on the internet. This is very important for productivity matters, and these sorts of policies should be implemented without hesitation.
On top of that, downloading illegal files, sharing data across the web and using unlicensed software can all leave a company’s IT vulnerable to malware, viruses and spyware. A clear usage policy can raise awareness of best practice and the ramifications of improper internet usage.
Last year the Information Commissioner’s Office (ICO) increased the amount companies can be fined for a data security breach from £5,000 to £500,000. With fines this big, businesses cannot afford to take risks.
In its free IT guide, K3 Managed Services, a leading supplier of business solutions for the supply chain, outlines how to implement an effective usage policy to not only best utilise the time of employees but also keep the business on the right side of the law.
An effective usage policy will clearly set out how employees are expected to use computers and the Internet in their workplace. The benefits of a robust usage policy go beyond promoting a better work ethic; it also supports security and licensing policies ensuring a business is not at risk from software piracy or a security breach. A business owner is responsible for their employees use of unlicensed software whether they know about it or not and if caught, would have to pay a substantial fine.
Jason Price, Head of Sales at K3 Managed Services said: “When we discuss the results of how their bandwidth is being used with our customers, many are shocked to see how much is taken up for personal use by employees. This poses a dilemma for managers as the Internet and many social media websites are now an integral part of business operations. As digital channels continue to mature, it is becoming increasingly difficult for businesses to place blanket bans and restrictions on Internet access. However, companies with a robust Internet Usage policy can effectively manage their staff time online, and also ensure that they stay on the right side of the law.”
1. Source: www.salary.com